Application Procedure

If you want to undertake your Erasmus+ mobility at the University of Maria Curie-Sklodowska (UMCS), you should first contact the Erasmus coordinator at your home university and ask to be nominated for a short study period at UMCS. Your nomination should be sent by your Erasmus coordinator to UMCS Erasmus Office by e-mail: and include your name, gender, subject area code, exchange period, and e-mail address. After receiving an official nomination, UMCS Erasmus Office will contact each nominated student and provide all information about the application procedure.

The deadlines for application periods are:

March 1 – May 31 (for the winter semester OR full academic year)

September 1 – November 30 (for the summer semester)

The nominated students are required to register in UMCS recruiting system and attach all required documents there (NOT via e-mail):

The documents include:

  • Application form - typed, printed, and signed by the student and the Erasmus coordinator (handwritten forms will not be accepted), then scanned and attached to the application. Please click "Documents and further steps" after answering all the questions in the application system to see the form which must be filled in;
  • A photocopy of the applicant’s passport or ID;
  • One digital passport-size photograph - requirements
  • Learning Agreement – please use the system provided to create the digital (online) Learning Agreement unless your Higher Education Institution is using its own platform to exchange Online Learning Agreements. The LA must be accepted by the student, the home coordinator, and the UMCS coordinator. The paper version is allowed in exceptional cases only if your university is not yet ready with online LA. The paper form is attached at the bottom of the page. The information on courses can be obtained from faculty coordinators or downloaded from faculty websites;
  • In case you plan to buy the insurance policy before arrival to Poland, please prepare a declaration stating that you will prepare one no later than 3 days before your arrival, sign it and attach in the section "Insurance";
  • The results of the online assessment (at least at the B1 level, for English Philology at least at the B2 level) provided by Online Linguistic Support (OLS) for the English language. Ask Erasmus Office at your university, they should give you access to undergo the OLS language assessment. In the application package, you do not need to send the OLS test score – any document confirming your English skills will suffice. If you do not have any such document, just send the results of your OLS test once it is available but before your arrival in Lublin;

All the students should create an application form in the system above and next attach all the required documents there. Please do not send the documents via e-mail. 

Once we receive your documents, they will be sent to the relevant departmental coordinator for approval. If your application is successful, you will receive a Letter of Acceptance sent to your e-mail address specified in your nomination. In order to facilitate and speed up the process, make sure you send the complete pack of all the documents in one go.